Southside Regional Jail

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​​Available Positions​

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Administrative Assistant

Starting Salary: $51,000
 The Administrative Assisstant forwards calls received at the Southside Regional Jail to administration as well as meets and greets administration guests.  He/she also performs skilled clerical work requiring qualified typing skills.  This position is designated as non-essential personnel, but may be required to work, regardless of adverse weather conditions, if needed.
Work is performed under the direct supervision of the Human Resource Manager, and the general supervision of the Superintendent/Colonel, and/or Assistant Superintendent/Lieutenant Colonel. 
Typical Tasks: (Include, but not limited to)
Screens telephone calls for Administration;
Collects and matches packing slips with billing for accounts payables;
Codes invoices for payment and contacts vendor to resolve any discrepancies;
Collects, Sorts and distributes incoming administrative mail;

Pickup and process all Mail (Administrative & Inmate Mail) (incoming and outgoing);
Prepares technical and statistical data, and other material, where knowledge of format and presentation is necessary;
Ensures daily lunch orders from administrative personnel are submitted to the kitchen and that staff remains current in paying for the lunches they order;
Gives information to the public or directs requests to appropriate person, or department;
Assists with employee time production & payroll data from timesheets;
Compute wages & deductions & enter data in computer;
Operates a computer, and other related office equipment;
Types correspondences and memoranda;
Maintains filing systems and office procedures;

Maintains the Facility Asset Inventory;
Any duties as assigned by higher authority.
Knowledge, Skills and Abilities:
Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques;
Thorough knowledge of Authority functions, organization and policies;
Thorough knowledge of business English, spelling and mathematics;
Ability to work under pressure;
Ability to operate standard office and data entry equipment;
Ability to organize and perform work independently;

Ability to lay out and type complex forms and tables; ability to type at a reasonable rate of speed;
Training and/or prior experience in bookkeeping or accounting;
Ability to maintain records with accuracy and organization;
Ability to handle multiple tasks, simultaneously, as needed, to answer the telephone, direct calls, answer questions, update files and type letters;
Ability to establish and maintain effective working relationship with associates and the general public.
Minimum Qualifications:
High school diploma or equivalent, plus related college level courses preferred;
At least four years’ experience in progressively responsible clerical work;
Average typing speed;
Must possess basic computer skills in word processing and financial management programs;
Must possess a driver’s license valid in Virginia.

Special Requirements:
Must be twenty-one (21) years of age or older;
Must be a United States citizen;
Must maintain an operational telephone for emergency contact;
May require Commission as a Notary Public;
No prior convictions or pending criminal charges.

This position is open until filled. All interested applicants may submit a jail application and resume to brandont@southsideregionaljail.org or lscott@southsideregionaljail.org or apply in person at the facility.

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Employment with Southside Regional Jail

• Security Staff must be 18 years of age, and must possess a High School Diploma or GED.
  
• Entry Level/ Uncertified Officer starting salary is $52,765.
  
• Certification Training paid by Southside Regional Jail
  
• There are rotating Day and Night Shifts. Work Schedule - 12 hour shifts
  
• 13 workdays and 1 paid Holiday per 28 day cycle.
  
• Annual leave and Sick leave accrued at 12 hours for each 28 day cycle.
  
• Paid employee health insurance; dependent coverage available at employee's expense.
  
• Retirement provided through Virginia Retirement System (VRS) with Law Enforcement Officers Supplement (LEOS). Employees are required to pay 5% of their monthly salary towards VRS retirement, Southside Regional Jail pays the rest.
  
• A physical exam is required on all new employees. Pre-employment drug testing is required with random drug testing throughout employment.
  
• Criminal Records and Driver's License Records will be checked on all new employees. All employees must have and maintain a valid Driver's license.
  
• All Southside Regional Jail employees must have and maintain a working telephone. A cellular telephone satisfies this requirement.   
  

Employment Opportunities

If you are interested in career opportunities with Southside Regional Jail, please complete and submit a Southside Regional Jail application form. Southside Regional Jail application forms may be obtained at the Southside Regional Jail facility or downloaded below. Southside Regional Jail application forms may be submitted in person, faxed to (434) 634-3730, or mailed/emailed to the attention of the Human Resources Office.

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Southside Regional Jail

Attention - Human Resources

244 Uriah Branch Way

Emporia, Virginia 23847

aallen@southsideregionaljail.org

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